How Does Payment Processing Work with MX™ QuickBooks Sync?

A few months ago, we made an exciting announcement: the ability to accept credit card payments online along with debit card and ACH payments through an integration with QuickBooks has arrived! Why is this exciting? Because if you are a QuickBooks user or are interested in using QuickBooks, your life is about to get a lot easier.

To process payments online with MX™ QuickBooks Sync, simply process payments as you normally would through MX Merchant. At the end of the day, every transaction you run will automatically sync to QuickBooks. If you don’t want to wait until the end of the day, manual sync is available at any time.

Let’s dive deeper.

Overview: What is MX Merchant with QuickBooks Sync?

MX Merchant is our proprietary credit card processing and debit card processing online gateway. It was built several years ago by developers at Priority Payment Systems. MX Merchant is part of a virtual payment gateway product suite. When you use us as your credit card processor, you’ll get access to MX — it comes standard with your merchant account and includes everything you need to run payment processing for your business.

Get MX Merchant with QuickBooks Sync

MX Merchant Key Features

Dashboard. Get a better sense of your business, view daily payments in real-time to break down payments so that you can learn which products and services are most popular at your business over time, keep track of your customers’ spending habits, and more.

Quick Pay. Quickly and easily process credit cards, cash, and checks.

Reporting. Get comprehensive data on transactions such as deposits, chargebacks, settlements, access log, and monthly merchant statements.

Settings. Create defaults and set preferences for payments, customers, loss prevention, receipts, notifications, team members, and compliance.

Online Invoicing

One app you’ll want to add to MX Merchant is MX Invoice. With MX Invoice, sending an invoice online is quick and easy. Scroll down for detailed instructions. In addition, MX Invoice comes with the following key features.

Reports. View estimated and actual collected receivables from your recurring plans to help with forecasting cash flow.

Recurring. Set up new recurring profiles to make collecting payments from your customers super easy. There are three frequency options to choose from: weekly, monthly, and yearly.

Send and receive. The option to accept credit card payments online on a sent invoice makes collecting funds fast and hassle-free. When sending an invoice online, simply create your invoice and then hit send. Your customers will receive an email and an optional text message with a link to view their invoice where they can immediately pay with their credit card. The payment is then automatically collected, and your customer receives an email receipt at the time of payment.

History. Track the history on each invoice and any outstanding balances. As payments are received, the status of the invoice adjusts automatically.

How to: Sending an Invoice with MX Invoice

The reasons merchants love MX Invoice is because:

1. It is so easy to use!

2. Gone are the days of sending paper invoices. Save time and money.

3. Customers who don’t pay their invoice will get an automatic reminder.

To send an online invoice, follow these steps.

  1. Click the Invoices tab that can be found in the lefthand navigation.
  2. Click Add Invoice that can be found in the top righthand corner.
  3. Choose to enter the details of the invoice such as customer name. There’s the option to add a new customer or choose an existing one.
  4. Once you choose an existing customer name from the list, any details that have been entered at the customer level will then automatically appear. At this time, you may also choose to enter an email address and phone number to email or text the invoice.
  5. Enter billing and shipping information.
  6. Select an invoice date by clicking on the calendar icon.
  7. Choose a due date.
  8. Optional: enter a PO number to tie the invoice to any internal system you may be using.
  9. Add product or service details. There are options to choose from pre-existing entries or enter a new one.
  10. Update pricing information.
  11. Select save and send.

Why Use MX Merchant with QuickBooks Sync?

You may be thinking that you’re already a happy QuickBooks user, so why does MX Merchant and our payment processing company need to be involved? While QuickBooks is a great tool for accounting, it is not a specialized payment processing tool. As one of the top credit card payment processing companies in the USA, we offer products specifically for payment processing that are supported by a team of payment processing experts.

By using MX Merchant with QuickBooks Sync, you get the best of both worlds: access to robust accounting software and industry-leading payment technology. As an added bonus, we are able to offer credit card processing pricing that is lower than what you would pay with QuickBooks.

Get MX Merchant with QuickBooks Sync

Connecting MX QuickBooks Sync to Accept Online Payments

Connecting to MX QuickBooks Sync is a fast and seamless process. As shown in the video below, the process is as follows.

  1. Log into your MX account.
  2. Log into your QuickBooks account.
  3. Access the QuickBooks app via the apps tab that is located in the middle lefthand navigation.
  4. Scroll down until you find the QuickBooks tile.
  5. Select the tile and click activate.
  6. Confirm activation by selecting the ok button.

Now that you have your accounts connected, it’s time to accept online payments.

Don’t currently accept credit cards through our payment processing company or process with MX? Contact us to speak to a member of our business development team.

Marisa Sanfilippo
Marisa Sanfilippo
Marisa is the marketing lead here at Priority Payments Local, an NJ based payment processing company, bringing you the latest company news and product education.

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